Day Of Coordinator
If Abella has not been contracted to be the Day Of Coordinator, Abella staff is only onsite to manage the property, not the event. The property manager's responsibilities include overseeing the venue related details such as, driving the golf cart, bathroom upkeep, parking attendants, climate controls, etc.
The client is required to designate a Day Of Coordinator who will manage the event in its entirety and any client property in compliance with Abella Venue Guidelines. The Day of Coordinator acts as the point of contact for the entire event. You must provide the name and number of your Day of Coordinator to all vendors and Abella Staff. The Day of Coordinator must join our layout meeting so event details and venue guidelines and expectations can be discussed.
Abella offers Day Of Coordination services to help your day run as smoothly as possible. If you would like to book this, please reach out to Abella staff for a separate contract.
What is the difference between a Day of Coordinator and Venue Manager?
Property Manager Services
• Ensure Property Prepared for Event
• Ceremony Chair Set-Up
• Sound System Set-Up
• Golf Cart Shuttle Driver - Guests
• Golf Cart Shuttle Driver - Pictures
• Parking Attendants
• Greet Vendors and Show Where to Go
• Reception Table and Chair Set-Up
• Table Removal for Dance Floor
• Tidying Restroom Throughout the Event
Day of Coordinator Services
• Pre-Meeting to Discuss Details
• Onsite for Entire Event
• Point of Contact for all Vendors
• Provide Direction to Vendors
• Execute Timelines
• Decor Set-Up and Take Down
• Greet Wedding Guests & Answer Questions
• Train Ushers
• Coordinate Ceremony Flow with Vendors
• Manage guest arrival and ceremony start time
• Cue the Ceremony
• Ensure Reception Space as Designed
• Light Candles
• Cue Grand Entrance
• Load Gifts
• Ensure Guests Leave Property on Time
• Troubleshoots All Day of Issues
• Oversee Transportation Services
• Ensure Special Guests’ Needs are Met
Abella Coordination FAQ’s
Hours: We will be onsite at the beginning of the venue rental at 10am until the end of the venue rental.
Florals: We are not trained florists and will not be able to arrange your florals for you. However, we are happy to move them from the ceremony to reception and place on tables.
Arches: Once the arch has been delivered and set up in its appropriate place, we are happy add draping or decor around it for you!
Place Settings: We are happy to help with chargers and napkins. All plates, water goblets, and silverware need to be placed by your caterer.
Set Up: We will handle setting up all of your decor so you can spend your morning with your people.
Tips: We are happy to distribute vendor tips for you! Just place them in labeled envelopes and we will take care of the rest.
Gift Table: At the end of the night, we will have these packed up and ready to be loaded with the rest of your decor.
Desserts: As we are not a licensed caterer, we are not able to touch any food. But we are happy to set out platters for your dessert table!
End of Night: We will have everything all packed up and placed in the loading area ready for you to load into your car.